Category: Professional Credentials

Resume Exclusions: What Not to List on Your Resume


The task of resume preparation

Anyone who has ever written a resume will probably agree that composing and structuring one of these documents is a very difficult task, a task which you will have to undertake in the preparation of your own resume; because it takes time and patience to fit your entire professional history within one or two pages, in a way that presents you as the best candidate for the job. While we focus so much of our energy on what must be included in our resumes, we often forget to stop and think about the information that should never be included.

With that in mind, there are at least five pieces of information you should exclude from your resume, and they are listed in the following paragraphs as an informal guide you can refer to when composing your own resume:

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The first two exclusions

1. Do not get personal – Any information that discloses demographics should not be listed in your resume. Items such as your age, race, ethnicity, religious beliefs, marital status, physical appearance, or your personal philosophies that are not critical to your job performance must be excluded, as these pieces of information could become detrimental, and be used against you – or be mis-used in the hands of an ethically challenged individual. So such information should never be listed on your resume.

Presenting yourself as a professional to your potential employers is the goal, and as such, the method (resume document) in which you use for your presentation should not be a list of your hobbies or interests. On the other hand, it must be a well formatted listing of your education, qualifications and employment history; so stick to the information that is relevant to the job, as well as to your career objective.

2. Do not list historical salary information on your resume – This is a strict rule and you should follow it as closely as you possible can, since your employer is more concerned with what your desired salary is, than of what you earned in your first job out of college. If you are asked to provide historical salary information do so in your cover letter, not your resume. As a best practice, always list the minimum of what you are willing to accept for the job, and avoid using a salary range.

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Having said that, it is important that you do your research so that you will have a good workable knowledge and understanding of what an acceptable salary is for the job in which you are interested. Whenever possible, leave all salary conversations for the interview with your potential employer.

Other Omissions: jargon and personal webite

3. Do not use jargon or too many “big words” – Unless you are absolutely certain that the person reading your resume will understand the terminology you are using, avoid using jargon in your resume. Pattern your resume as if it was being directed toward recruiters, rather than to an immediate hiring manager, because the human resources associates are usually first to scan your resume. While it is important to showcase your knowledge of a particular field through your education and experience, it is ill-advised to use jargon since it has no place on your well-written resume.

In addition, avoid using too many “big words” since you don’t want to give the impression that you’re hiding behind your vocabulary; and keep in mind that making your resume overbearing is the fastest way to ensure losing the interest of your employer. Just use the action words that are relevant to your career level.

about resumes, cover letters and interviews

4. Do not list your personal web site – As a rule, you should not include your personal web site if it contains your photo or other photos that may be viewed as inappropriate, especially if it contains jokes (even if they are clean jokes), or your personal blog. In other words, if the site you have is entirely for personal purposes, you are best advised to leave it off your resume. Only include a link to your web site if the pages are set up in a way that showcases your professional portfolio, a copy of your resume, reference letters, presentations, photos taken for professional use, or your web development skills.

Critical little nuisances must be removed

5. Do not allow typos or other errors to remain – The most important factor in achieving a winning resume is proof reading. Understanding that you want to put your best foot forward, errors on your resume will defeat the purpose; so if your resume contains grammatical and spelling errors, your potential employer will get an impression that you are not detail-oriented. S/he may also come to the conclusion that you are somewhat sloppy, and as such, will do sloppy work if you are hired.

As basic a task as proof reading is, there is no other way to say that it is also very difficult to proof read a document you have been working on so closely, so it may be a good idea to– use spell check – although this tool does not catch grammaticl errors. So ask your friends and family members for help, or meet with a career counselor; Dbut do your best to present the most polished and well-written resume you possibly can to your potential employers.

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Education and Skills on a Functional Resume


Recent graduates seeking employment

Graduating from college is one of the proudest moments an individual will ever experience. Receiving that diploma validates all the hard work s/he put into that education, including the many all-nighters s/he pulled before exams. An individual’s graduation is a measure of all the individual’s accomplishments as a student, and opens the door into a world of career choices, job searches, and 40-hour workweeks.

Moreover, if you are that recent graduate, the realization about getting a job that requires experience, and how you will go about doing it, suddenly hits you; especially if you have no actual work experience. As a recent college graduate, you are entering the workforce at entry-level positions with almost any company that hires you, and your potential employers have very reasonable expectations; because they expect you to have graduated from college, and that your major is in line with the job you’re applying for.

They also anticipate that you have some experience, a summer job, or some kind of an internship; but they are not requiring years of professional experience. They would, however, like to see a few references from your professors or previous supervisors, so that they can get a better idea of your personality and work ethic. Sound reasonable so far?

Functional resume highlights qualifying skills

The best way to show your potential employer that you are a perfect candidate for the job is to create a functional resume, since functional resumes focus on your qualifications, not your career timeline. This style of resume will also highlight the skills you have, rather than where and when you acquired or utilized them. In other words, instead of listing your experiences by job titles, your (functional) resume will contain sections titled by your skills, such as verbal and written communication, customer satisfaction, project management, etc.

The functional resume style is highly recommended for, and most often used by, college students seeking internships or their first jobs out of college. In structuring this kind of resume resume you begin by stating your career objective, while making sure that your career goals are personal; but your objective should be specific to the position for which you’re making application, and should convey to your potential employer how you intend to utilize your education, as well as how this position will help you develop your experience.

Your education should be listed next, and in doing so you should list the school you attended and its location, your graduation year, and your major. It may also be helpful to include your GPA, specific courses you have taken, and/or any honors you have received while in school. Any professional skills you have acquired should come next; and this section will include sub-headings as they relate to specific qualifications you want to promote, such as communications, customer relations, managements, and so on.

Career objective, clarity, mentor review!

In the professional skills section you can utilize any experience you have that relates to the sub-sections, including your part time jobs, internships, volunteer positions held, community service work, or school-related activities. However, you should only include a work experience/work history section if you have held part time jobs while in school or have had internships you’d like your employer to know about. This list should only include dates, titles, companies, and locations without listing any of your responsibilities, since you will have covered them in the previous section.

Memberships in any clubs during your school years should be included in a section for activities, in which you will list only those that support your career objective. For example, if you were an editor of your school paper, and you are trying to get a job at a publishing company, make sure you include this experience in your resume. Your last section should list references; and as a new graduate, it is beneficial to include references on the well-written resume you prepared for yourself to ensure that you give your potential employer everything s/he needs in order to consider you as a qualified candidate for the job.

You have nothing to lose by providing this information ahead of being asked for it; but before you start applying for jobs, take advantage of your school’s career center and have one of the mentors there review your resume and help you perfect both the content and the format. Just remember that, with a well-written and appropriately styled resume, you are prepared to take the professional world by storm. Good luck!