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Category: References

  • Enlisting Help With Your Resume Review


    Resume objectivity vs. self-promotion

    Anyone who has ever written a resume will probably agree that writing one of these documents is in many ways a process of self-discovery, because when you really give it some serious and more profound thought, writing a resume is actually the process by which you market yourself to your potential employers, which in itself is a very difficult task, since we have to walk the fine line between objectivity and self-promotion. That having been said, please read on as we will elaborate a little more on this aspect of resume writing.

    Your resume must summarize the educational achievements, professional experiences, and adequate-to-the-task qualifications – inherent as well as acquired – in a way that best meets your career objective. Composing your entire professional history on one or two pages can be time consuming, because we often spend hours and sometimes days writing and re-writing our resumes in order to make the content and format as perfect as we can possibly get it before the resume reaches potential employers.

    about resumes, cover letters and interviews

    However, after looking at the same content over and over, it can become rather easy for us to miss some very simple typos and grammatical errors; or even poorly written statements that may raise questions in the mind of a hiring manager. Before posting your resume on job search sites, or submitting it to companies in which you are interested to work, it may be in your best interest to have someone else review it.

    Boundaries and goals for your resume review

    This, of course, can be a scary thought in the sense that while you may want help and feedback from your friend on one hand, you may be concerned that, on the other hand, s/he will dislike something aesthetic and you will feel the pressure to make one or more formatting changes; especially after you have already spent a considerable amount of time on your resume and really don’t want to have to start over. There is however, a method you can use to prevent such a scary thought scenario from ever occurring.

    about resumes, cover letters and interviews

    Consider for a moment that you know the benefit(s) that can be derived from having someone else review your resume. If this is the case, you should set some boundaries and goals for that review by ask about specific things which are of concern to you. In other words, if you know that grammar isn’t your strongest asset, ask your friend(s) to proofread the content; and the same method can be used for any gaps in your work history; simply ask your friend to act as a potential employer and review the resume and cover letter together.

    Make sure your “reviewer” friends know exactly what you need them to do; ask if they have any questions about your work history, or have you addressed everything in your cover letter? Accept feedback about content, but make sure that your friends are raising valid questions about the statements you’re making. If they suggest that you change an action word, can they give you a valid reason behind the change? Or is the reasoning based on their personal preference? Don’t get into an argument over formatting; just– do your research ahead of time and know what the acceptable resume style is for your field.

    The benefit of a resume writing service

    It is also beneficial that you have more than one additional person review your resume before you send it to your potential employers. This helps you in recognizing whether or not the feedback is based on personal preferences or professional concerns. Ideally, the person you ask for help should have experience in your chosen field, and can therefore help ensure that the action words or phrases you have chosen are appropriate for your industry and position level.

    If you are unsure that you are on the right track with your resume, and you feel the research you have done is overwhelming and not helpful, seek assistance from a professional resume writing service. A professional resume writer should be able to help guide you in the right direction, revise your current resume or create a new well-written resume for you. Make sure that the professional you are working with can provide you with references and samples, and that they are well versed in writing resumes for professionals in your field of work.

    While the resume writing service option requires you to pay for assistance from someone elss, it can prove to be a more beneficial option in the long run. Of curse, you can also serve as your own resume editor by stepping away from the resume document for a while, give yourself some time – usually a day or two – between writing the resume and then reviewing it. This allows you to be more objective as you review the final draft of your resume, because you are not as intimately involved with it at the moment of review, as you would be immediately after completing a draft.

    Keep resume mistakes to yourself, don’t share them with employers!

    No matter what option of review you chose, make sure that you do in fact review your resume before submitting it to your potential employer; because you certainly don’t want your hiring manager to catch your mistakes, do you? An error-free and otherwise well-written resume is more likely to get you noticed, and help you secure the job you really want.

    Give it all you got

  • The Importance of Resume Action Words


    The resume tone and style

    It is often said, and sometimes repeated over and over again, that a well-written resume is a winning resume; and some might ask, what does that mean? And how can it be determined whether or not a resume is written in a tone and style that employers will respond to? Synthesizing educational achievements, years of professional experience, the numerous qualifications acquired since entering the job market and other inherent employable skills is not easy to document, I’m sure you will agree, if you have been in the position of having to do such synthesizing.

    Every phrase or statement you write has to convince your potential employer that you are the candidate best suited for the job s/he is offering; and to do so, you would have had to use appropriate action and/or power words. Such action and power words are described as keywords (verbs) that add strength and positive implication to your job experience, performance, responsibilities and qualifications.

    That having been said, however, if you are not familiar with such words, phrases and keywords, it is important to make a note of the following: When you submit your resume to a potential employer, there are two scenarios that will occur. First, your application will be ran through a computer software program that searches your resume for key terms as indicated by that employer; and if your resume contains those key words, it will be pulled aside for further review, as it could be deemed a well-written resume per that employer’s criteria.

    Effect of action words on the resume

    Second, a hiring manager – or sometimes a human resources associate – will receive a stack or resumes and scan through them quickly to pick out those that stand out most acceptably, based again on certain key words. It seems clear, based on such computer scans and separation of certain resumes containing specific keywords, that these action words in the resume are critical to your success in obtaining a particular job.

    In view of the above you should be cognizant of the manner in which your employment history is listed on any resume document you’re sending to potential employers. In other words, your resume should list each job’s responsibilities in bullet point form with each statement starting with an action word.

    Under this scenario, the use of power verbs and/or phrases will indicate to your employer that you are the type of individual (job candidate) who is driven by action and results; and that you can effectively articulate your professional experience, thus showcasing your communication skills. Such articulation of power verbs and phrases could look similar to this small sample of action words which might be helpful when formulating your own list:


    Action words to personalize your resume

    • created
    • developed and implemented
    • managed
    • delivered
    • designed
    • facilitated
    • negotiated
    • coordinated
    • budgeted
    • acted
    • communicated
    • consulted, etc.

    This is a very short sampling of action words, but there are many resources on the Internet containing extensive listings of action words and phrases which can be obtained with a little research; but be careful to use only those terms that are relevant to your field of experience. Your best bet would be to locate resume samples provided by professionals in your industry.

    Review these resumes for ideas on how to list your responsibilities, but be mindful that you do not copy exact statements from another person’s resume; and while you can do your own research, you will want to make sure that your resume is personalized to your own professional experience.

    Evaluate and review your resume action words

    Also avoid falling into the trap of using the same action word(s) over and over; and if you have, in fact, managed multiple projects you may want to be a bit more specific about your role in each. For example, maybe you were the communication liaison in one project, while you were the project manager for another. If this is the case, simply begin the first bullet point with “communicated,” and the second bullet point with “managed.”

    However, be aware of the words you are using and consider their value in your resume; but do not get carried away with the use of varying terms, especially those that may change your role or your responsibilities. Additionally, you can find key action words in job descriptions. Review your resume against a job description and make sure that all required qualifications are addressed in your statements.

    The review will also help you identify action words that the employer uses, which you can in turn use to customize your resume or cover letter to that specific job. Always make sure that you are consistent in the way you list all your responsibilities and qualifications, and make sure that your statements exude positive attitude and focus on actions and results. By doing so, you are guaranteed to create a winning resume that will get you noticed.

  • Resume Design Grabs Employers’ Attention


    You, your resume and the job

    Job hunting can be one of the most exhilarating, and yet agonizing experiences in an individual’s life; and while many of us, as young adults, look forward to opening a new chapter in our professional lives, finding a way to stand out from other job applicants who are at least equally qualified for a given position, is often a difficult task. If you’ve been in the job hunt recently, you can probably relate directly to this sentiment.

    You understand that your resume is the first contact potential employers will have with you; and as such, a well formatted and well-written resume will often make a difference between getting an interview followed by getting the job, and being passed over. Most employers receive a stack of resumes from qualified candidates and scan them relatively quickly before they decide whether or not they want to read further.

    Therefore you only have a few seconds to make a positive and/or lasting impression; but don’t panic! Instead, focus on the design of your resume as it is the first impression your potential employer will have of you, whether the resume is on paper or in electronic form.

    Avoid using outdated templates

    The most commonly made mistake in resume design pertains to using ready made templates that are available in Microsoft Word. While these templates are resume tools designed for quick formatting and consisting of easy to follow instructions on how to create your resume, they are often outdated and will make your resume appear generic and uninviting. Additionally, such templates, while well formatted in Microsoft Word, will not translate well when emailed or uploaded to job search engine web sites.

    The second most commonly made mistake in resume design is the inclusion of graphics on the page. Your picture and/or other graphics are not appropriate for a resume, because including anything outside of plain text will make you stand out in a way that could cause the employer think that the seriousness with which you take yourself as a professional is sorely lacking, and this is certainly not the first impression you’d want to make.

    That having been said, however, you might wish to obtain a few resume samples which can easily be done with a quick search on the Internet under the particular industry in which you’re pursuing employment, or under the category that makes the most sense for the job you are seeking. After that you can work on a blank page to replicate the look and feel of the resume you like. Take a look at the following basic formatting rules for your resume:

    The resume features list

    • Limit the length of the resume to two pages.
    • Page margins should be one inch; top, bottom, right and left.
    • Use left justification only – as a rule, and resume content should not be centered.
    • The font and font size should be consistent.
    • Bullet points should be basic. –Use circles or squares, but never any symbols that may not translate well when sent electronically.
    • Headlines can be in all caps; but the remaining text should not have special formatting.
    • Do not underline any of the information in your resume since it could be mistaken for a hyperlink.
    • Headline font size should not exceed 14 points; and font size for the remainder text should not exceed 12 points.
    • Use the Tab key instead of your Space bar to create spaces between the text in your resume.

    Check and recheck resume for errors

    As a last formatting check point, ask your friends or family members for help in reviewing (critiquing) your resume. Simply email resume file via email to a few of your friends and– ask them to review it resume to make sure nothing seems out of place. Print out the resume and review it to make sure that margins are accurately set, and the content doesn’t appear crowded on the page. Keep in mind –that when it comes to your resume, a sleek simple appearance, and great writing will help you obtain your sought after job.

  • About the Content and Formatting of Resume Headings


    The basics of resume headings

    The first and most prominent item on your resume is your name and contact information. Your name is typically in the largest font, standing apart from all other text on your resume. A common mistake made by many professionals is trying to emphasize their name in a special font type. As it is difficult to anticipate which software and version your potential employer is using, you run a risk of not knowing exactly how your name will appear on their screen.

    In view of the above it is advisable to stick with basic font types like,– Arial and Times New Roman which are two of the most commonly used, and are least risky when it comes to formatting your resume, and you should also be mindful not to go overboard on the font size. For example, your name should be in point size 14 or 16 and all other headings should be in 12 or 14 point font, while the remaining text of your resume should be in the range of 10 and 12 point font.

    Along with your name, the very top of your resume should contain your mailing address, your email address, and at least one phone number where you can be reached. It is best to include a physical mailing address instead of a P.O. Box, whenever possible; and you should never include an email address at your current place of employment (yes, it happens). A helpful hint about listing your email address is to make sure that it contains your name, as this helps you appear more professional.

    Resume inclusions reflect professional image

    You can create a free email account with one of the leading providers of such service, e.g. Gmail, MSN, Yahoo, etc. and it might be helpful to have one email address as a point of contact for your job search. At least one phone number should be listed; but make sure to indicate if you are listing a home or a mobile number. If you have a professional website, the site address can also be included along with your contact information.

    Please note that you should only provide a website address if the website does not contain anything that is personal, or any personal identifiable information (PII) because the only reason a potential employer may want to look at a website is if your professional portfolio or a copy of your resume can be found there.

    Whether you decide to create a chronological resume or a functional resume, you will need to separate the information by with the use of headings; and the best advice you’ll get anywhere is to keep the section headings professional and stick to the basics. Don’t try to come up with creative titles for your professional summary, or for your qualifications. If you use a chronological resume the following sections/titles should be featured:

    Contrast in resume heading styles

    • career objective
    • professional summary (optional)
    • professional experience/work experience/experience
    • education
    • publications/special achievements (if applicable)
    • qualifications/skills
    • references/references and portfolio

    A functional resume is slightly different, and the headings you choose will really depend on the skills you’re trying to highlight. Features should include:

    • career objective
    • education
    • professional skills/professional qualifications (this section will include sub-headings as they relate to specific qualifications you want to promote, such as communications, customer relations, management positions, etc.)
    • work experience/work history (if applicable; should only include dates, titles, companies and locations without listing responsibilities)
    • volunteer work/activities (if applicable)
    • references

    To conclude with…

    The above mentioned features are typically those that are found in chronological and functional resumes; but you might want to do a little research on resume styles to find sample resumes of professionals in your industry; and if the need arise, simply adjust these headings based on your field, but be mindful of keeping the content consistent across industries.

    Stick to the basics, and don’t try to be creative in order to stand out, because a professional and polished resume will get you noticed. So do your best to create a resume that is error free, and which best supports your career objective.

  • To List Foreign Education & Job Experience on a Resume


    The value of education and diversity

    In American society we pride ourselves on the diversity of our citizens and residents, while making conscious efforts to appreciate the cultures and backgrounds of each other. In any given company located here, you can find training teams conducting inclusion classes, and openly discussing diverse work environments. Diversity, in other words, has become a part of our culture both in and outside the work space, and it is something that we seldom stop to appreciate.

    A sizeable portion of the American workforce has acquired at least part of their education in a foreign country; and if you are in that group, one of the main challenges you will face when composing your resume, is transferring your education and any experience you may have from another country in a way that smartly conveys to a potential American employer, your qualifications and achievements as they relate to your career objective.

    When it comes to your scholastic achievements, make sure that you understand the educational system in the United States, and familiarize yourself with the various levels of college degrees. But make sure you understand the difference between trade schools, colleges and universities, as well as the various degrees you can obtain at each of these educational facilities. You don’t have to translate your degree directly, but make sure the terminology you are using is appropriated to educational achievements in the US.

    Foreign skills aligned with job duties

    Should it become necessary you may have to seek assistance from a translating service, or from a resume writing service that might have a staff member who speaks your language, or is familiar with your country and its culture. This will ensure that the education and employment information you acquired in another country is properly listed on your resume; do not make a mistake however, of exaggerating the position you held, or the degree you received in that other country.

    Consider the fact that your potential employer has very limited resources, and verifying the foreign education or employment you list on your resume may be less a priority to that employer, when compared to hiring another applicant for the position. This doesn’t mean you have a free pass to make things up; you should instead gather any documentation you may have that shows your achievements.

    If you have any transcripts or degrees from your school, or any awards from your previous employment, take them to a translating service that will recreate and notarize these documents in English; and make a note on your resume or in your cover letter that you can show such documentation upon employer’s request.

    Full disclosure can be advantageous

    Additionally, if English is your second language make sure to list, under your Qualifications, any additional languages you speak fluently. And always be mindful that a resume free of typos and grammatical errors will indicate to a potential employer that you have taken the time to learn the language, and that you place high emphasis on your communication skills.

    As a best practice, if your resume includes education or work experience you acquired in a foreign country, your cover letter should address any concerns that may be brought up as a result of conveying this information. Your employer may have questions about why you left the country where you previously work, or if you intend to go back after some time (if you came to the United States to further your education, indicate the length of time you are staying).

    Keep these things in mind –and put yourself in a position of a potential employer who is reviewing your resume and anticipate any questions they may have about your professional history. Addressing any concerns about your resume ahead of time will assure that you are taken seriously as a qualified and credible candidate who happen to have had training and job-related experience abroad.

  • Listing Hobbies and Interests on a Resume?


    Recognized resume styles

    As was indicated in one of our earlier posts, there are two types of resumes; one identified as a chronological resume and the other a functional resume. A chronological resume is structured by listing past employers and education in order, starting with the most recent jobs and/or achievements, and proceeding in reverse order with the previous of such listings until a reasonable number (5 recommended), or the very first event is reached. This type of resume is also – at times – referred to as a reverse chronological resume because of the order in which the listings starts and ends.

    Chronological Resume Template: Resume Solution, What you Need to Creat your US and Canadian Resume (Template, Resume, Functional, Jobs, Opportunities)

    Functional resumes, on the other hand, focus on an individual’s qualifications instead of his/her career timeline, in the sense that it highlights the skills s/he possesses rather than where and when s/he acquired or utilized them. In other words, instead of listing the job applicant’s experiences and job titles, a functional resume will contain sections titled as they relate to that applicant’s skills; such as verbal and written communication, customer satisfaction and project management, among others.

    Best uses of a functional resume

    The functional resume style is recommended for college students seeking internships or their first jobs out of college; for job seekers with little or no professional experience, or for career changers. This resume style allows job seekers to reference their hobbies and interests in a way that apply to their career objectives only; but the listing of hobbies and interests outside of the job seeker’s career objective is not recommended as such outside listings do not promote that individual as a professional in any way.

    Consider for a moment that you are a job seeker composing your resume and you would like to prepare it in the most professional way you possibly can. The important you must do to accomplish this is to keep your career objective uppermost in your mind. You want to present yourself in a best possible light to your potential employer, so the information on your resume must answer one very important question:

    Why are you the best candidate for the job? And the bet way you can prepare yourself to answer this question is to maintain constant focus on your career objective while composing your resume.

    Resume mistakes to be avoided

    The biggest mistake some job seekers make on their resumes is including information that is not related to their professional experience. Facts pertaining to your volunteer positions, community work, interests and hobbies that disclose your race, ethnicity, gender, age, sexual orientation, religious beliefs or other personal descriptors that do not directly impact professional performance must be excluded from your resume.

    Understanding that the functional resume does not require you to list names or organizations you have worked or volunteered for allows you to list any experience you have acquired at a given company or organization without potentially disclosing any demographic information.

    Additionally, you should not create a separate section on your resume for hobbies and interests since this is typically seen as amateur, thereby detracting from your resume by rendering it less credible. Listing hobbies and interests as they apply to the position you are applying for should be done under specific functional sections.

    Use hobbies & interests ONLY to enhance resume

    For example, if you are seeking a position in graphic design, and have samples of related work that you have done as a hobby, indicate this fact on your resume or in your cover letter. In fact, any of your hobby activities that are related to the type of work you are seeking should be listed on your resume, but only such a listing will be advantageous to you

    And if you’ve read books or completed seminars at the local community center that are applicable to your chosen job, make mention of them and many potential employers will welcome the opportunity to have you demonstrate those qualifications that make you a perfect candidate for the job or position they’re offering.

    As a final step, have a friend review your resume, or if you are a college student, seek assistance from a career center at your school. Having another person review your resume will help uncover any items that may raise questions about your experience or education, as well as point out whether or not the inclusion of your hobbies and interests works to support your career objective. Perfecting your resume will go a long way to assure your potential employer that you are the best candidate for the s/he is offering job.